Executive Board Meeting

Delaware PCA

February 20, 2007

 

Participants:  Nick Dunlop, Cris Brady, Mark Weining, Bruce Grassano, Pam Prunckun, Stover Babcock, Carl Thompson, AK Kissell, Mike Skorup, Jane Fox, Anthony Guzzo

 

Zone 2 Prez Meeting Report—Nick and Stover:

 

• Member retention ideas
• Club magazine to communicate
• Name tags for ptizes for new members
• PCA website info @ meetings
• Copies of RPM* (procedure guidelines manual for running events)
• News article to Panorama about the Braille Rallye to promote the region*

 

Financial—Stover

1)     First quarter so far has been pizza and newsletter ($500-$600)

2)     Keeping in mind the diverse objectives we have as a club to our members and to the community, as well as his responsibilities as treasurer to retain our abilities to meet these objectives,  Stover has researched and laid out some broad financial objectives for events of the club to be determined by the exec board.  These events’ objectives would be:

·        Make a profit

·        Break even; or

·        Subsidized by club general funds

 

          The five broad categories would be:

                1) Member acquisition & support            break even

                2) Social events                                        subsidized

                 3) Driving events                                      profit

                 4) Charity events                                      dedicated event proceeds

                 5) Administration                                      subsidized + excess of PCA dues

 

These guidelines should help us identify resources and keep us on track (no pun intended)  Thank you Stover

 

Membership—Carl

 

• We have 187 members, but our goal is for over 200
• New members are given a questionnaire (when buying a car @ Winner--Alex) and should be given one at meetings also.  We gave suggestions of other items to add that they might be interested in.
• Mentors needed to connect with new members according to their interests.
• April 21—New Member Social combined with Tech Session @ Winner
• More actions items*:  Jon, Mark—shirts w/ logo;  Eric Andes—badges w/ names

 

Southern Delaware Plan—Stover (boy, he works a lot), Jane and Chip Clapp

 

• Chip called 17 people, and  5 expressed interest in getting something going in So. Delaware (many calls were left messages, etc.)
• Stover has 9-10 calls yet to make
• Chip will be official Southern Chair (does he know this yet?)

 

Social events—Bruce

 

Bruce researched several fun activities to encourage more participation of the spouses:  wine tours, polo matches, steeplechase, among others, all involving a drive, concours, or both.  It was decided:

 

• May 20—Brandywine Valley Wine Tour, details to follow
• August—Polo Matches and Concours, or Concours at Longwood Gardens (to be discussed next month)

 

General Meetings—Nick

 

• Positive feedback from Old Country Buffet;  maybe try again some time in the future
• March 14^th—general meeting will be at Newark Country Club.  There is no speaker planned, but Nick will have his camcorder of the Monterrey Historic Races running
• There will be food available, but not the selection of a restaurant
• Chris Walton will talk about the Chesapeake Autocross School
• Carl will talk about the New Member Social
• April 11^th—Speaker on Sunoco race fuels
• May 9^th—Tech info on the web
• June 13^th—AK has offered a presentation on “2 cyl. Porsches” (tractors)
• Mike Skorup attended his first meeting and was offered the position of meeting/speaker coordinator, which he respectfully accepted.  We have a great new board member!!

 

Track reports and plans—Mark

 

• VIR—17 are registered from Delaware
• HPCD will be held with Chesapeake 7/14
• Scott is working on the strategy with Thunderbolt in NJ for 2008
• Goal is to target more events with other regions for Del PCA     members to attend
• Autocross school with Chesapeake

 

Weekend trips:  No further updates have been given.  Vince is leading  a group to Watkins Glen the weekend after Labor Day for the Vintage Grand Prix; 10 hotel rooms have already been booked in the Holiday Inn.  He will also lead a group to Rennsport Reunion III Nov. 2-4 in Daytona where 917 and 962 Porsches will be featured.  Jon will lead a group to U.S. Grand Prix in Indy

 

Newsletter:  Deadline for articles, etc. is Feb. 26.

 

• Prez  message—Mark
• Quiz Feb answers and Mar questions—Nick
• Mar meeting—Nick
• Apr meeting—Mark
• Winner article—modify one sent for Feb that did not go through—Alex/Mark
• New member reception/tech session—Carl
• autoX (school at end of Mar and Apr 1 event at Ripkin) Chris
• calendar of events—Pam

 

*denotes action items

 

Please let me know if you have any corrections, deletions, or additions

 

Thanks,

 

Pam